Carbon Reduction Policy

1. Executive Summary

ICE Creates Ltd (ICE) is committed to achieving Net Zero greenhouse gas emissions by 2050 in line with the UK Government target and Procurement Policy Note (PPN) 06/21 requirements.

This Carbon Reduction Plan outlines:

• Our baseline year emissions (2024/25)
• Our targets for 2025, 2030, 2040, and 2050
• The actions and governance structure we will use to deliver these targets
• Our commitment to annual monitoring, public reporting, and continuous improvement

We recognise that tackling climate change delivers benefits for our people, clients, suppliers, and communities — and is a critical factor in winning and retaining public sector contracts.

2. Meeting PPN 06/21 Reporting Requirements

This Carbon Reduction Plan is completed in compliance with:

• PPN 06/21 (Cabinet Office, June 2021)
• GHG Protocol Corporate Standard
• SECR Regulations for Scope 1 and 2 emissions
• Corporate Value Chain (Scope 3) Standard for the required subset of Scope 3 categories.

3. Organisational Boundary and Methodology

Boundary Approach: Operational Control – emissions from all activities where ICE has operational control are included.

Methodology:

• DEFRA 2024 conversion factors
• GHG Protocol Corporate Standard
• Data sourced from financial records, supplier invoices, mileage claims, and HR records
• Estimates used where measured data is not yet available, with methodology stated.

4. Baseline Year – 2024/25 Emissions

Scope 1 (Direct): 5 tCO₂e
Scope 2 (Indirect): 51 tCO₂e

Scope 3 (Partial – required PPN 06/21 subset + additional material categories):

Total Gross Emissions (tCO₂e) = 242

5. Targets

We will achieve Net Zero by 2050 and will meet the following interim targets:

• By 2025: 10% reduction in Scope 1 & 2 emissions vs. 2024/25 baseline
• By 2030: 50% reduction in Scopes 1, 2, and required Scope 3 vs. baseline
• By 2040: 90% reduction across all scopes; residual offsetting only for unavoidable emissions
• By 2050: Net Zero across all scopes

6. Carbon Reduction Measures

Business Travel:

• Maintain “digital first” meeting policy — aim for 30% reduction in business travel emissions by 2026
• Introduce mandatory rail travel for journeys under 5 hours where feasible

Employee Commuting:

• Promote active travel and public transport — target 25% of staff commuting emissions reduction by 2027

Energy Efficiency:

• Review heating/cooling use and optimise through behaviour change campaigns – this is an ongoing review

Waste Reduction:

• Eliminate single-use plastics from operations by January 2026
• Reduce printed marketing by 80% vs. 2019 levels (already 60% achieved)

Supplier Engagement:

• By 2027, we will require top 80% of suppliers (by spend) to provide their own emissions data
• Include sustainability scoring in supplier selection from Autumn 2025.

7. Contract- Specific Environmental Management Measures

Emissions Reporting Compliance
This Carbon Reduction Plan contains emissions reported for all required scopes (Scope 1, Scope 2, and the required subset of Scope 3) in accordance with:

• TheGHG Protocol Corporate Standard
• DEFRA 2024 conversion factorsfor greenhouse gas reporting
• PPN 06/21and associated Cabinet Office guidance
• Streamlined Energy and Carbon Reporting (SECR)

Scope 1 and 2 emissions are fully reported and calculated from actual energy use where available. Scope 3 emissions are reported for categories 5 (waste), 6 (business travel), and 7 (employee commuting), along with additional material categories relevant to ICE’s operations (purchased goods & services, upstream transportation), with data derived from supplier invoices, expense claims, and staff surveys, supplemented with robust estimation methodologies where direct measurement is not yet available.

Environmental Management Measures for This Contract
For delivery of the NHS England Breast Screening Behavioural Insights project in the North East, Cumbria, and Yorkshire, ICE will apply the following specific environmental management measures to minimise the contract’s carbon footprint:

1. Low-Carbon Project Delivery Model
   • Conduct the majority of stakeholder meetings via secure video conferencing to minimise travel-related emissions.
   • When in-person engagement is essential, prioritise travel by train over road or air where feasible, and group site visits to reduce journey frequency.
2. Localised Delivery Team
   • Deploy locally based project staff where possible to reduce long-distance travel requirements.
   • Engage local suppliers for print, materials, and event services to minimise transportation emissions.
3. Sustainable Materials & Procurement
   • Use 100% recycled or FSC-certified paper where print is required and favour digital delivery of materials to participants.
   • Require any subcontractors or partners to confirm their own environmental policies and, where applicable, emissions reduction commitments.
4. Waste Reduction Measures
   • Adopt a “digital-first” approach to behavioural insight materials, surveys, and engagement tools to avoid unnecessary printed outputs.
   • Eliminate single-use plastics from events and workshops, providing reusable or compostable alternatives.
5. Data-Driven Monitoring
   • Track and report emissions generated by project-specific travel, procurement, and materials use, and include them in ICE’s annual emissions review.
   • Use lessons learned from this contract to refine ICE’s Scope 3 emissions reporting methodology for future projects.

By embedding these measures into contract delivery, ICE will ensure the NHS England Breast Screening Behavioural Insights programme is delivered in a manner that actively supports the NHS’s Net Zero and sustainability goals while maintaining the highest standards of quality, engagement, and behavioural insight rigour.

8. Governance and Review

Accountable Board Member: CEO
Operational Lead: Head of Sustainability (new role from 2025)
Quarterly progress review at board level
Annual public update in Annual Report & Accounts
Carbon Reduction Plan refreshed annually

9. Declaration & Sign-off

This Carbon Reduction Plan has been completed in accordance with PPN 06/21, associated guidance, the GHG Protocol Corporate Standard, and uses the appropriate government conversion factors.

Scope 1 and 2 emissions are reported in line with SECR requirements, and the required subset of Scope 3 emissions are reported in line with the Corporate Value Chain (Scope 3) Standard.

Approved by:
Name: Colin Stuart Jackson
Signature:
Position: Chief Executive Officer
Date: September 2024